How do you set up a custom email for business with Google Workspace?

A custom email address helps enhance your business's professional image, and creating one with Google Workspace and your personal domain is incredibly easy.

Setting up a custom email through Google Workspace (formerly G Suite) is a crucial step for any business aiming to boost its professionalism.

With Google Workspace, you not only get a custom email using your domain but also gain access to a range of powerful tools to support your business operations.

In this guide, we’ll take you through the process of setting up a custom email with Google Workspace, from linking your domain to adding team members.

Step 1: Set up a custom email for business with Google Workspace

To get started, visit Google Workspace and click on the Start free trial button.

A setup wizard will open after you click on the Start free trial button and fill up some basic information and it will move the setup wizard to the next step

Provide the login info in next screen to move forward with the setup process.

The setup wizard will ask you if you want to purchase a new domain or if you already have an existing one that you’d like to use in the next step.

You can either buy the domain from Google or you can buy the domain from other domain providers like Godaddy, Hostinger, Bigrock, etc.

Time to create your email address! Enter a username and password, then click "Agree and continue."

Once you've added the domain name you'll use for your business email, the setup process will prompt you to select a Google Workspace plan. Don't worry, you can change it later.

Step 2: Verify your domain name

Okay, let's connect your domain to Google Workspace so you can start using it for your business email.

First, we'll verify your domain ownership. Click the "Verify" button, and you'll be guided to add a TXT record to your domain's DNS settings. This step confirms that you control the domain. You'll need to access your domain registrar's website (like GoDaddy or Namecheap) to do this.

Proceed by clicking Continue.

Finding specific instructions for your registrar is easy. Search for them on Google's help page here or contact your registrar directly for assistance with adding TXT records.

Once you've added the TXT record to your domain's DNS settings, head back to the Google Workspace verification page and click "Verify My Domain" to confirm.

Step 3: Proceed by creating additional users for your domain

Click on Create Additional users for your domain so that they can also use the professional business email.

After creating the users, click continue.

Difference between an alias user and a licensed Google Workspace user.

Think of an email alias as a nickname for an existing email inbox.

For instance, if you create support@domain.com as an alias for contact@domain.com, any emails sent to support@domain.com will simply land in the same inbox as emails sent to contact@domain.com. They both go to the same place.

Step 4: Setup the MX Records

To use Gmail, Google MX records need to be added so that the users can access Gmail without any issues. The following record needs to be added to the domain DNS settings.

Once your domain's MX records are updated, go back to the Google Workspace setup and click "Activate Gmail."

You are ready to go

The 14-day trial period for Google Workspace has been set up and you can start to use the services and all the different applications that Google Workspace offers.

Do not forget to set up the billing details so that after the trial period ends, you can still use Google Workspace without any interruption.

You can check all the different applications that are included in Google Workspace.

Google Workspace also offers Gemini. The Properitory A.I. tool which is being developed by Google. Gemini can be integrated with all the applications provided by Google Workspace.