How to Purchase a Business Email and setup Google Workspace for Business ?

Business email is crucial for developing credibility, managing professionalism, and improving internal and external communication. A personalized email domain (e.g., yourname@yourbusiness.com) enhances trust. One of the best solutions for business emails is Google Workspace. It offers a seamless blend of productivity tools and professional email services, making it an excellent choice for businesses of all sizes.

In this blog, we will dive deep into how to purchase a business email and set up Google Workspace for business. Our focus will be on ensuring you understand how to leverage the power of Google Workspace Business email.

Table of Contents

• What is Google Workspace?

• Why Choose Google Workspace Business Email?

• How To Purchase a Business Email?

• How To Create a Google Workspace Business email?

• Conclusion

What is Google Workspace?

Google Workspace is an innovative and user-friendly platform designed to enhance productivity and collaboration for businesses. 

It includes widely used tools such as Google Drive, Gmail, Google Meet, Google Docs, and Google Calendar, among others. 

With Google Workspace, you can easily create, share, and collaborate on emails, documents, video meetings, spreadsheets, and events, all within one seamless, integrated suite. 

Its comprehensive features make it an essential tool for daily business operations, trusted by teams and clients alike for streamlined communication and collaboration.

Why Choose Google Workspace Business Email?

Before we begin the setup process, it's important to understand why Google Workspace Business Email is the preferred choice for businesses around the world.

1. Enhance authenticity and Credibility: Business emails like @yourbusiness.com demonstrate professionalism and help build customer trust. 

2. Collaboration tools: Google Workspace offers more than just email. It improves collaboration and productivity within your team using tools like Google Drive, Google Files, Google Sheets, Google Meet, and Google Calendar. 

3. Security: Google Workspace is built with security in mind, with two-step verification, advanced threat protection, and data encryption to keep your business data safe.

4. Integrate with other tools: Google Workspace seamlessly integrates with thousands of third-party apps and business software to make managing business workflows easier. 

5. Storage: Google Workspace offers ample storage options, starting at 30 GB per user and expands based on the selected plan.

Now that we've covered the reasons to choose Google Workspace for business email, let's go through the process of purchasing and setting it up. 

How to Purchase a Business Email?

Google Workspace offers several pricing tiers, each designed to meet the needs of different types of businesses. Here is a quick overview:

Business Starter: This plan is ideal for small businesses with 30GB of storage per month. user and all essential collaboration tools. If you are just starting with the first business email, it's perfect.

Business Standard: Companies that require moderately more storage space than the Business Starter plan and other features, the plan provides 2TB cloud storage for each user and improve collaboration tools. 

Business Plus: This plan includes 5 TB of storage, advanced security and compliance features, and eDiscovery for audit purposes. It is suitable for companies with more complex needs. 

In order to determine the best plan, it is important to evaluate the current needs of the company and the potential growth. The Business Starter or Business Standard plans will suffice for most SMBs.

How to create a Google Workspace Business Email?

Step 1: Setup Google Workspace 

•  Add your first name and your surname in the fields required. 

• Add your current email that you use for business. 

• Select the size of your team.

Step 2: Choose a domain either existing or new domain 

Google Workspace gives you two domain options you can select from: 

1) ‘An existing domain’.

If you already have a domain(either from Google or from any other platform), you should choose this option.

2) ‘A new domain’.

In case you don't have a domain name, google will help to create a new domain name.

Lets assume, you already have an existing domain purchased earlier from Google Domains, so click ‘An existing domain’ & Click on ‘Select’.

Next page will open with the space to mention the domain name. Enter the domain name and click “Continue”.

Step 3: Add your first Business email

• Mention the name in “Username” you want to be associated with you business email.

• Select “Password” and enter a strong password for business email. 

• (Optional) Select “Educate your username” If you'd like Google to assist new users added to your Google Workspace account in getting started with their account, you can have them receive onboarding support directly from Google.

• Click ‘Create account and continue to check out’.

  
  

Google workspace will now ask for payment. Since you have the option to choose 14 days free trial, you may cancel it once the trial period is over without paying a single penny.

• Click ‘Next’.

You have to go through few more steps:

1. Select ‘Next’ again.

2. Click ‘Next’ to allow Google Workspace to verify the ownership of your domain.

3. Select ‘Next’ again to enable the option to add additional accounts for other users.

4.  And finally, click ‘Next’ to activate your Gmail account.

Once you’ve done this, you’re ready to move on to the next step.

• Select ‘Finish’.

Step 4: Verify Your Domain

After creating your domain, go to Google Workspace Admin Console to verify and protect your account.

Follow these steps to find out how:

• Simply click ‘Protect’.

• Add a verification code to the DNS records of your domain 

• Click ‘I’m ready to protect my domain’ .

• Select ‘Sign in to verify’.

Incase you have purchased domain from Google Domains, don’t worry about setting up the DNS.

Confirm that you have mentioned the correct Google account in the upper right-hand corner .

Remember, this is the Google account that you used to buy your domain with (through Google Domains).

Once you’ve made sure you have the correct account:

Come down and click ‘Add’.

Now you check that your domain is successfully verified by clicking ‘Go to Workspace’.

Step 5: Activate Business mail

The final step to setting up your Google Workspace account is to activate Gmail for your business email.

For the purpose of this how-to set-up Google Workspace Business email tutorial, we’ll activate Gmail.

• Below ‘Create new users’, click ‘Activate’ to activate Gmail for your domain.

• Click ‘I’m ready to activate Gmail’ .

It hardly takes 60 minutes to setup a Google Workspace Business Email.

Step 6: Configure MX Records for Email 

In order for emails to be sent and received from your Google Workspace Business email account, MX(mail exchange)  records must be setup. As follows:

• Open your domain provider's login page: Enter your account information if you used a third-party domain provider.

• Navigate to DNS Management: Find the Name Server or DNS Management section.

• Include MX Records for Google: Any current MX records must be removed and replaced with Google's MX records.

It may take up to 48 hours for the records to propagate once you add them. You will be able to use your Google Workspace Business email fully after the records are set.

Step 7: Configure Your Google Workspace and Add Users

After setting up and verifying your Google Workspace Business email, you may start adding users (workers, team members, etc.).

To add new users:

• Open the Admin Console: Enter the Google Workspace Admin Console and log in.

• Add Users: Click "Add New User" after selecting the "Users" option. 

The name and preferred email address of the new user—for example, employee@yourbusiness.com— must be entered when prompted.

• Assign Positions: You can grant and configure permissions for various roles, such Admin or User, based on your business needs.

Handling Compliance and Security

Google Workspace provides a range of security settings to safeguard the email and data of your company. Among them are:

• Two-Step Verification: To increase security, make two-factor authentication available to all users.

• Mobile Device Management: Manage employee access to emails and documents on their mobile devices.

• Data Loss Prevention: Establish procedures to stop confidential information from inadvertently being sent by email.

Step 8 : Tailor Your Google Workspace

Now that everything is operational, you can alter your Google Workspace to meet the particular requirements of your company. Here are a few tips:

• Personalized Email Templates: For branded communications with clients, use email templates.

• Domain Aliases: You can create domain aliases to ensure that all emails arrive in the same inbox if your company uses numerous domains for operations.

• Groups: To facilitate teamwork, create email groups with addresses like sales@yourbusiness.com or support@yourbusiness.com.

Conclusion

Configuring Google Workspace Business email is a simple procedure that benefits companies of all kinds in the long run. Every step, from domain registration to security setting configuration, is critical to guaranteeing a secure and professional communication platform. 

At Techsense Labs (Google Workspace partner in Noida), you will get Google Workspace plans at lower rates than google due to its authority from Google, alongwith it a personalized guide for right plan according to your business and its needs, will be provided so that your small business/startups will continue to operate without any time wastage about thinking of right plan.

By following this tutorial, you will be able to set up a dependable corporate email account and access Google Workspace's robust collaboration tools, which will improve communication both internally and outside.