Google Workspace Migration and Support | TechsenseLabs Your Trusted Google Partner

Introduction

In the expanding digital world, businesses need to stay agile, efficient, and competitive. One of the most effective ways to achieve this is by leveraging powerful productivity tools like Google Workspace. As a trusted Google Partner, TechseneLabs specializes in providing seamless Google Workspace migration and comprehensive support, ensuring businesses of all sizes can maximize their productivity and collaboration capabilities.

What is Data Migration?

Data migration is the process of transferring data from one location, format, or system to another. This is a crucial step in maintaining the integrity, accessibility, and security of data, especially when moving to new storage systems, upgrading software, or transitioning to cloud environments.

Data migration is a critical component of IT disaster recovery planning, providing the foundation for data protection, availability, and resilience. By ensuring data is accurately and securely transferred to backup locations and systems, organizations can mitigate the impact of disasters, maintain business continuity, and protect valuable information assets.

Google Workspace Migrate

As your organization’s administrator, you can migrate data to your Google Workspace account using Google Workspace Migrate. You set up Google Workspace Migrate on a group of Microsoft Windows machines. You can run Google Workspace Migrate on-premises or in the cloud.

Google Workspace Migrate allows you to move large amounts of content into a Google Workspace domain. With Google Workspace Migrate, you can manage large-scale migrations into multiple Google Workspace core services from a single place.

Steps before starting Migration

1. Make sure that Google Workspace Migrate is right for you.

Google Workspace migrate works for supported editions. Google Workspace offers subscription options for individuals, small businesses, large organizations, schools and Colleges. You can find your current edition and payment plan in the Google Admin console.

Find out your edition

Step 1. Your current account might not have permission to do these steps. To continue, make sure you're signed in to an administrator account.

Step 2. In the Admin console, go to Menu > Billing > Subscriptions.

Step 3. Click the subscription to find your payment plan.

If you have G Suite Basic or G Suite Business, you need to transition to a Google Workspace edition.

2. Ensure your setup meets the system requirements.

Before you install Google Workspace Migrate, make sure you meet the following system requirements.

You should have either of these plans:

• Business Standard

• Business Plus

• Enterprise Standard

• Enterprise Plus

• Education Standard

• Education Plus

• G Suite Business.

Hardware requirements

• Supported runtime—Microsoft .NET Framework 4.5 or later (except for the CouchDB server, which requires Microsoft .NET Framework 3.5).

• Recommended operating system—Microsoft Windows Server 2016 or 2019.

• Supported browser—Chrome Browser.

• Power plan—Set all Windows computers (virtual or physical) to the high-performance power plan.

Platform server

One Windows server with at least 4 cores, 16 GB of random-access memory (RAM), and 200 GB solid-state drive (SSD)

Database servers

• 2 Windows servers, each with at least 16 cores, 64 GB of RAM

• A separate performance (SSD) persistent disk for the database data. For the separate disk we recommend approximately:

  • MySQL—1 TB per 100 million objects that you want to scan and migrate

  • CouchDB—1 TB per 40 million objects that you want to scan and migrate

Node servers

At least one Windows server with a minimum of 4 cores, 32 GB of RAM, and 200 GB SSD.

Network requirements

• The platform and all node servers must have network access to all data sources.

• Each server must connect to the other servers from within the same network.

• Servers in the network should reside in close physical proximity.

• To prevent an unintended restart of your servers during a migration, manage Windows updates outside of running migrations.

Port requirements

Within your Google Workspace Migrate cluster, we recommend that you have:

• Outbound access to the internet to access software updates

• Intra-cluster Server Message Block (SMB) access (TCP (Transmission Control Protocol) port 445)

• Admin Remote Desktop Protocol (RDP) access to all servers using TCP port 3389

Make sure the following ports are open:

• TCP port 5131—Used to communicate bidirectionally

• TCP port 3306 (default)—Used to access the MySQL server

• TCP port 5984 (default)—Used to access the CouchDB server

• TCP port 443—Used to reach the target Google Workspace APIs

To reach the source APIs, open the following ports:

• Microsoft Exchange—Use Exchange Web Services on TCP port 443

• Microsoft SharePoint or OneDrive—Use SharePoint client-side object model (CSOM) API on TCP port 443

• File shares—Use TCP port 445 (additional network access might be required for older environments)

• Box—Use Box API on TCP port 443

• Google Workspace—Use Google APIs on TCP port 443

Google Workspace must have

• A super administrator account on your target Google Workspace domain

• Access to Google Cloud

• A user account in your target Google Workspace domain for each person whose data you want to migrate

• A user license for your users to start using Google products or services

In the Google Admin console for the target domain, Turn ON the Google Workspace services (for example, Gmail, Google Calendar, and Google Drive) for users and the super administrator. If you're migrating from Google Workspace, turn on/off the services in the source domain as well, as per requirements.

Google Drive requirements

• Turn on the Drive and Docs service in the Admin console on the target Google domain for users (including the admin user).

• Ensure that your admin account has the Drive and Docs privileges. The super admin role comes with these privileges by default.

• Check that your target users (including the admin user) can access Drive files using the Google Drive API. If you're migrating from Google Workspace, your source users (including the admin user) must also have access.

3. Install and set up the Google Workspace Migrate platform, databases, and node servers

After meeting the system requirements:

Step1. Authenticate

• Create a service account for authentication

• Create the OAuth web client ID

Step 2. Download & install

• Download the installers

• Install the databases

• Install & set up the platform

• Install the node servers

• Optional setup steps for node servers

Step 3. Set up migration product

• Set up the encryption key

• Configure database settings

• Configure the callback address

• Add the node servers

• Set up admin roles

• Create a project

How to Migrate your data?

Google Workspace Migrate is targeted to enterprise and corporate customers. It’s designed for clients with complicated environments and large corporate data sets.

Google Workspace Migrate is only available to customers using a supported edition.

Data can be migrated to Google workspace migrate from:

• Microsoft Exchange

• Microsoft SharePoint or OneDrive

• File share systems

• Box

• Another Google Workspace environment

Depending upon the location of your data, there are different methods of migration:

• Migrate data from Exchange

• Migrate from SharePoint or OneDrive

• Migrate data from file shares

• Migrate data from Box

• Migrate data from Google Workspace

Why Migrate to Google Workspace?

Google Workspace, formerly known as G Suite, is a suite of cloud-based productivity and collaboration tools designed for businesses. It includes popular applications such as Gmail, Google Drive, Google Docs, Google Sheets, Google Slides and Google Meet, all integrated into a single platform. Here are some reasons why businesses are increasingly migrating to Google Workspace:

• Enhanced Collaboration: Google Workspace provides real-time collaboration features that allow team members to work together on documents, spreadsheets, and presentations simultaneously. This feature is especially beneficial for remote teams or organizations with multiple office locations.

  
  

• Scalability and Flexibility: With Google Workspace, businesses can easily scale their operations by adding or removing users as needed. This flexibility ensures that companies only pay for what they use, making it a cost-effective solution.

  
  

• Robust Security: Google Workspace offers advanced security features, including two-factor authentication, encryption, and compliance with global standards like GDPR and HIPAA. This ensures that sensitive business data is always protected.

  
  

• Seamless Integration: Google Workspace integrates effortlessly with other Google services and third-party applications, creating a unified ecosystem that simplifies workflows and boosts productivity.

The Growing Popularity of Google Workspace

According to a recent report by Statista, Google Workspace had over 9 million paying customers as of 2023, a significant increase from 6 million in 2020. This growth is a testament to the platform's reliability, versatility, and value proposition for businesses across various industries.

A survey conducted by Gartner in 2024 found that 72% of organizations using Google Workspace reported increased employee productivity, while 68% saw improvements in collaboration. These statistics highlight the platform's ability to enhance business operations and drive success.

TechsenseLabs: Your Trusted Google Partner

At TechsenseLabs, we understand that transitioning to a new platform can be daunting. That’s why we offer a comprehensive suite of services to ensure a smooth and efficient Google Workspace migration. As a certified Google Partner, our team of experts is well-equipped to handle every aspect of the migration process, from planning and implementation to post-migration support.

Migration Process at Techsenselabs

1. Assessment and Planning: We start by conducting a thorough assessment of your current IT infrastructure and understanding your business needs. Based on this, we develop a customized migration plan that aligns with your goals and minimizes downtime.

   
   

2. Data Migration: Our team ensures a seamless transfer of your emails, files, calendars, and contacts from your existing system to Google Workspace. We use secure, reliable methods to ensure data integrity throughout the process.

   
   

3. Configuration and Setup: Once the migration is complete, we configure your Google Workspace environment according to your business requirements. This includes setting up user accounts, security protocols, and administrative controls.

   
   

4. Training and Support: To help your team get the most out of Google Workspace, we provide comprehensive training sessions. Additionally, our support team is available 24/7 to assist with any issues or questions that may arise.

Ongoing Support and Optimization

Our commitment to your success doesn’t end with migration. At TechseneLabs, we offer ongoing support and optimization services to ensure your Google Workspace environment remains efficient and up-to-date. We provide regular updates on new features, best practices, and security enhancements to keep your business ahead of the curve.

Why Choose TechsenseLabs?

1. Expertise and Experience: With years of experience in IT services and a deep understanding of Google Workspace, our team is uniquely positioned to provide top-notch migration and support services.

   
   

2. Tailored Solutions: We recognize that every business is different, which is why we offer customized solutions tailored to your specific needs and objectives.

   
   

3. Customer-Centric Approach: At TechsenseLabs, customer satisfaction is our top priority. We are committed to delivering exceptional service and building long-term partnerships with our clients.

   
   

4. Trusted by Businesses Worldwide: As a certified Google Partner, we have successfully helped numerous businesses migrate to Google Workspace and optimize their productivity. Our proven track record speaks for itself.

Conclusion

• Migrating to Google Workspace is a strategic move that can significantly enhance your business's productivity, collaboration, and security.

• Data can be migrated from Microsoft Exchange, Microsoft SharePoint or OneDrive, File share systems, Box and another Google Workspace environment.

• Before Migrating to Google Workspace, check your plans, check the you have met all the system requirements and install and set up the Google Workspace Migrate platform, databases, and node servers

• With TechsenseLabs as your trusted Google Partner, you can rest assured that your migration will be smooth, efficient, and tailored to your unique needs.